Security & Legal

Whether you’re an attorney, another collaborative professional, or a client, you’ve entrusted us with your most sensitive personal information. That’s a responsibility we take very seriously.

Here’s how Collaborate Florida protects your data:

  • The password you select for the site must be a minimum of 10 characters and contain a mix of numbers, letters (upper & lowercase), and symbols, which ensures top-level protection for your account.
  • When you log in to the site, you’re entering an HTTPS (Hyper Text Transfer Protocol Secure) environment that has been secured with SSL (Secure Sockets Layer) technology. Collaborate Florida uses both industry standard 128-bit encryption and high grade 256-bit encryption to transmit your data.
  • After login, users can only access cases to which they have been assigned by a case administrator. The flow of information is carefully controlled to prevent unauthorized users from accidentally viewing critical financial and legal details.
  • Any emails sent from the Collaborate Florida messaging system are encrypted with AES (Advanced Encryption Standard). AES is an algorithm used by the U.S. government to transform legible data into a string of random characters, then back into legible data using a virtually indecipherable key.
  • When any document is uploaded to the site for storage and sharing–from the most basic meeting minutes to the most complex tax return–it is encrypted and compressed, then stored in a cloud-based repository accessible only with a confidential system password. No backups are kept on site, which means your data cannot be physically breached.
  • Our privacy policy guarantees that you retain access to and control over your information, so that you can opt of our service and purge your information from our databases at any time.

Still wondering if our site is secure? Before the launch of Collaborate Florida, the security of our system was tested by an outside firm, who was unable to access the website beyond the login page. Actual password access needed to be provided to permit the company to test the remainder of the site.

Read more about all of Collaborate Florida’s features here.